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How to organize design files across multiple clients

·8 min read·organization · workflow

A practical structure for managing 5-20 active client projects without files going missing between Dropbox, Drive, and the local desktop.

In this guide

  1. The three places design files usually live (and why they fight)
  2. A one-project-one-vault rule
  3. Section structure: Concepts, Revisions, Finals, plus what to add
  4. Naming conventions that survive auto-versioning
  5. Where local files fit (and where they do not)
  6. A weekly 10-minute clean-up ritual
This article is part of the SaveITT design-workflow guides. The full article is being written — the outline below shows what it will cover. When the body lands, it will sit here in normal prose paragraphs, with H2 section headings derived from the outline. For now this paragraph plus the outline gives crawlers enough structure to begin indexing the URL.
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Keep reading

Auto-versioning explained: stop renaming files _v3_FINAL_v2
Why filename-based versioning collapses on any active project, and how automatic versioning by filename fixes it without forcing designers to change how they save files.
Sending large design files to clients without WeTransfer
Permanent share links, version history, and a single project URL the client can return to — the alternative to firing off a fresh WeTransfer every revision round.
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